Data protection

We thank you for visiting our website and for your interest in the Media Solutions GmbH. The protection of your personal data and privacy is of particular concern to us. We process personal data gathered during your visit in accordance with the provisions of the GDPR. The following notice will give you a simple overview of what happens to your personal information when you visit our website. Personal information is any data that can be used to identify you as a person. Detailed information on data protection can be found in our Privacy Policy below.
This Privacy Policy does not apply to third-party web sites to which we link.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.

If you have any questions, you can contact us at privacy@media-solutions.de

General and mandatory information

Data protection
As the operator of this website, Media Solutions is taking the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with all statutory data protection regulations and this Privacy Policy.
In using this website, various personal data will be collected. Personal data are any data that can be used to identify you as a person. This Privacy Policy explains which kind of information we collect and what we use it for. It also explains how and for what purpose this happens.
Please note that all data transmitted via the internet (e.g. when communicating via web forms, e-mail or messengers) may be subject to security breaches. A complete protection of your data from access by third-parties is not possible.

1. Definitions and Interpretation

In this Policy, the following terms shall have the following meanings:

"Account"
means an account required to access and/or use certain areas and features of Our Site;

"Cookie"
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the cookies used by Our Site are set out in section 13, below;

"Cookie Law"
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;

"personal data"
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation ("GDPR"); and

"We/Us/Our"
means Media Solutions GmbH, a limited company registered in Germany, whose registered and main trading address is Osterwaldstraße 10/G19, 80805 Munich.

2. Party responsible for this website:
The party responsible for processing data on this website, the data controller, is:
Media Solutions GmbH
Osterwaldstraße 10/G19
80805 Munich
Germany
Telephone +49 89 306699-0
Fax +49 89 306699-99
info@media-solutions.de
www.media-solutions.de

3. Data protection officer Statutory data protection officer
We have appointed a data protection officer for our company:
Gasteiger&Partner
Laura von Seefranz
Hans-Fischer-Straße 12
80339 Munich
Germany
Telephone +49 89 273714-880
Fax +49 89 273714-888
ls@gasteigerundpartner.de

Any person concerned can contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

4. Cookies
Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help in making our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are so-called "session cookies". They are automatically deleted after your visit. Other cookies remain in your device’s memory until you delete them. These cookies make it possible to recognize your browser upon your next visit of our site (e.g., to remember user settings).
You can configure your browser to inform you when a cookie is about to be set, so that you can decide on a case-by-case basis whether to accept or reject this cookie. Alternatively, your browser can be configured to automatically accept cookies only under certain conditions or to always reject them, or to automatically delete cookies when your browser is closed. However, disabling cookies may limit the functionality of this website.
Cookies that are necessary to allow electronic communications or to provide certain functions you wish to use (such as a shopping cart) are stored pursuant to Art. 6 paragraph 1, letter f GDPR. The website operator has a legitimate interest storing cookies to ensure an optimised service provided free of technical errors. If other cookies (such as those used to analyse your surfing behaviour) are also stored, they will be treated separately in this Privacy Policy.

5. Collection of general data and information
The website of Media Solutions GmbH collects a series of general data and information each time a person or an automated system accesses the website. This general data and information is stored in the log files of the server. We may record (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrer), (4) the subwebsites which are accessed via an accessing system on our website, (5) the date and time of access to the Website, (6) an Internet Protocol address (IP address), (7) the Internet service providers of the accessing system, and (8) other similar data and information used for security purposes in the event of attacks on our information technology systems. When using this general data and information, we do not draw any conclusions about the person concerned. Rather, this information is required to (1) correctly deliver the contents of our website, (2) optimize the contents of our website and the advertising for it, (3) ensure the permanent functionality of our information technology systems and the technology of our website, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in the event of a cyber-attack. This anonymously collected data and information is therefore evaluated by us statistically and also with the aim of increasing data protection and data security in our company in order to ultimately ensure an optimum level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by a person concerned.

6. Contact via the website
Due to legal regulations, the website of Media Solutions GmbH contains information that enables quick electronic contact with our company and direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the data controller via e-mail or a contact form, the personal data transmitted by the data subject will be stored automatically. Such personal data voluntarily provided by a data subject to the controller will be stored for the purpose of processing or contacting the data subject. This personal data is not passed on to third parties.

7. Routine deletion and blocking of personal data
The data controller shall process and store the personal data of the data subject only for the time necessary to achieve the purpose of the data retention or to the extent provided for by the European regulator or other legislator in laws or regulations to which the controller is subject. If the storage purpose ceases to apply or if a storage period prescribed by the European Directive and Regulation Giver or another competent legislator expires, the personal data is routinely blocked or deleted in accordance with the statutory provisions.

8. Rights of the data subject
As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
• The right to be informed about Our collection and use of personal data;
• The right of access to the personal data We hold about you (see section 12);
• The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
• The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 7 but if you would like Us to delete it sooner, please contact Us using the details in section 2);
• The right to restrict (i.e. prevent) the processing of your personal data;
• The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
• The right to object to Us using your personal data for particular purposes; and Rights with respect to automated decision making and profiling.

If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 2 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with a supervising authority.

For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.

Depending upon your use of Our Site, We may collect some or all of the following personal and non-personal data (please also see section 4 on Our use of Cookies and similar technologies and Our Cookie Policy):

Where We transfer any personal data outside the European Economic Area ("the EEA", which consists of all EU member states plus Norway, Iceland, and Liechtenstein), We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within Germany and under GDPR.

You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at privacy@media-solutions.de, or using the contact details above in section 2.

If you have any questions about Our Site or this Privacy Policy, please contact Us by email at privacy@media-solutions.de, by telephone at +49 89 3066990, or by regular mail at Media Solutions GmbH, Osterwaldstraße 10/G19, 80805 Munich. Please ensure that your inquiry is clear, particularly if it is a request for information about the data We hold about you.

9. Data protection for applications and in the application process
We use the applicant tracking system from Softgarden. Their privacy policy can be found here: https://media-solutions.softgarden.io/de/data-security.
If there are any questions you can contact us at privacy@media-solutions.de.

10. Privacy Policy for Google Maps
This page uses the offer of Google Maps. This allows us to display interactive maps directly on the website and enables you to conveniently use the map function.
By visiting the website, Google receives the information that you have called up the corresponding subpage of our website. This is regardless of whether Google provides a user account that you are logged in with or whether no user account exists. If you are logged in to Google, your information will be directly associated with your account. If you do not wish to be associated with your profile on Google, you must log out before activating the button. Google stores your data as usage profiles and uses them for purposes of advertising, market research and/or demand-oriented design of its website. Such evaluation takes place in particular (even for unlogged-in users) to provide demand-oriented advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, and you must contact Google to exercise this right.
For more information about the purpose and scope of data collection and its processing by the plug-in provider, please refer to the provider's privacy policy. There you will also find further information about your rights in this regard and setting options for the protection of your privacy: http://www.google.de/intl/de/policies/privacy. Google also processes your personal data in the USA and has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

11. Privacy policy regarding the use of Matomo (formerly Piwik)
This website uses Matomo, an open source web analytics service. Matomo uses so-called "cookies". Cookies are text files that are stored on your computer and that allow to analyse how you use our website. For this purpose, the website usage information generated by the cookie is stored on our server. Your IP address will be anonymised before it is stored.
Matomo cookies will remain on your device until you delete them.
The storage of Matomo cookies is based on Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in analysing user behaviour to optimise both its website and its advertising.
The information generated by the cookies about your use of this website will not be disclosed to third parties. You can prevent these cookies from being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean that you will not be able to enjoy the full functionality of this website.
If you do not agree with the storage and use of your data, you can disable this feature below. In this case, an opt-out cookie will be stored in your browser to prevent Matomo from storing your usage data. If you delete your cookies, however, the opt-out cookie will also be deleted. You will thus need to reactivate the opt-out cookie upon your next return to our site.

12. Social Media
Media Solutions maintains online presences on various social media platforms. These presences can be reached via link buttons in the right margin of our website. Clicking on these link buttons does not transmit personal data.

13. Legal basis of the processing
Art. 6 I lit. a GDPR serves our company as a legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case for example with processing operations necessary for the delivery of goods or the provision of other services or consideration, the processing is based on Art. 6 I lit. b GDPR. The same applies to such processing processes that are necessary to carry out pre-contractual measures, for example in cases of enquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, for example to fulfil tax obligations, the processing is based on Art. 6 I lit. c GDPR. In rare cases, the processing of personal data may become necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information had to be passed on to a doctor, a hospital or other third parties. The processing would then be based on Art. 6 I lit. d GDPR. Ultimately, processing operations could be based on Art. 6 I lit. f GDPR. Processing operations which are not covered by any of the aforementioned legal bases are based on this legal basis if processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject do not prevail. Such processing procedures are permitted to us in particular because they have been specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the person concerned is a customer of the person responsible (recital 47, second sentence, GDPR).

14. Entitled interests in the processing pursued by the data controller or a third party
If the processing of personal data is based on Article 6 I lit. f GDPR, it is in our legitimate interest to conduct our business for the well-being of all our employees and our shareholders.

15. Duration for which the personal data is stored
The criterion for the duration of the storage of personal data is the respective legal retention period. After the expiry of this period, the corresponding data will be routinely deleted, provided that it is no longer necessary for the fulfilment or initiation of the contract.

16. Legal or contractual provisions for the provision of personal data; necessity for the conclusion of a contract; obligation of the data subject to provide the personal data; possible consequences of failure to provide them
We inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). In some cases, it may be necessary for a contract to be concluded that a data subject provides us with personal data which must subsequently be processed by us. For example, the person concerned is obliged to provide us with personal data if our company enters into a contract with him/her. Failure to provide personal data would mean that the contract with the data subject could not be concluded. Prior to the provision of personal data by the data subject, the data subject must contact one of our employees. Our employee will inform the data subject on a case-by-case basis whether the provision of personal data is required by law or contract or required for the conclusion of the contract, whether there is an obligation to provide the personal data and what consequences the failure to provide the personal data would have.

17. Existence of automated decision making
As a responsible company, we abstain from automatic decision making or profiling.

18. Changes to our Privacy Policy
In order to ensure that our data protection declaration always complies with current legal requirements, we reserve the right to make changes at any time. This also applies in the event that the data protection declaration has to be adapted due to new or revised services, for example new services. The new data protection declaration will then take effect the next time you visit our website.